Inquiry
Letter is a document requesting information sent on behalf of an individual or
an organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender. A letter of inquiry deals with
various matters like job vacancies, funding, grants, scholarships, projects,
sales, pre-proposals and others.
Inquiry
Letter Definition
A
document requesting information sent on behalf of an individual or an
organisation for their own respective purposes, which can be mutually
beneficial to the recipient and the sender.
The term
‘Inquiry’ is same as ‘Enquiry’. The former is more commonly used in U.S. and
the latter one is more common in U.K. There are some other terms which
represent the letters; these areLetter of Intent, Letter of Interest, Query
letter, Prospecting Letter, Pre-proposal Letter andConcept Paper. The term
‘Cover Letter’, ‘Business Letter’, ‘Request Letter’ and ‘Sales Letter’ is also
applied to an inquiry letter especially when the objective is same as that of
letter for inquiry.
A letter
of inquiry serves to facilitate business operations and satisfaction of the
sender. Inquiry letters remove any misunderstanding and are time savers,
especially when two parties want to reach an understanding. The communication
towards this effect resolves the issue without any delay. With relation to it
being a ‘Pre-proposal letter’, the inquiry letter is also termed as a
‘Condensed Version of a Proposal’. It is the outcome of the purpose of the
letter which highlights the points of a proposal instead of a full-fledged
proposal.
On an
individual’s basis, these letters are sent to companies that are willing to
hire but haven't advertised job openings. It can also be a letter addressed to
editor in-charge of a publication proposing certain literary work. It can be a
letter from a student who is vying for a seat in a college or a business that provides
an internship. So, the objective of an enquiry letter is same but its
projections and audiences are different. Same goes for its method of delivery,
it can be sent via paper mail or electronic mail.
Types of
Inquiry Letter
1. Personal status inquiry letter: The letters
that are written by prospective employers for obtaining information about job
applicants are called personal status inquiry letter. Employers write this
letter to obtain information relating to the applicant’s personal and family background,
ability, skills, honesty, character, integrity, quality of performance, fitness
for job etc. generally this letter is written to the referees mentioned by the
concerned applicant. In response to this letter, the referees write a reply
letter to the employer. This response letter may be favorable, unfavorable or
neutral to the applicant.
2. Business status inquiry letter: When a
business enterprise writes letter to another business enterprise for collecting
information about a prospective customer, it is known as business status
inquiry letter. This letter is usually written for collecting information about
financial capability, goodwill, nature of business dealings, honesty etc. of a
business enterprise to determine whether to establish business transactions
with it. Responses of this letter may be either favorable or unfavorable.
Sample of Inquiry Letter
SUMMIT
CORPORATION
111
Empire Boulevard
Virginia,
Bekasi Utara
Ref : CS
/ FI / 12A
12th
April, 2014
PT.
Robert Pattinson
12 West
Point Square
Virginia,
Bekasi Utara
Dear Mr.
Hyde,
To meet
the tastes of the public regarding food, especially bread of high quality and
have a diverse taste in Bekasi and the surrounding area. Hereby we introduce
ourselves as a company engaged in the manufacture of bread with good quality.
And this bread companies we named RELISTA BREAD established since 06 march 2014
located in Passion, North Bekasi.
Since
our company was recently established then we will ask you about the company
that has experienced:
1.
Promotion what is in accordance with our product?
2. When
is the appropriate time?
3.
Whatever media that allows for the sale?
4.
Equipment needed promotion?
5. Total
cost spent for promotion?
Hopefully
you wish to reply and answer any questions from me. Thank you.
Yours
sincerely,
Dicky
Putra Sadewa
General
Manager.
Reference:
03.52 |
Category:
Ekonomi
|
0
komentar
